Scroll down or click the index link below for further details about entries:
- Entry Fees
- Gold Runners / Entry Benefits
- Online Entry Closure Dates
- Race Plate Postage Cut-off Dates
- Finisher Medals
- Refund Policy and Pregnancy Policy
- Event Rescheduling/Cancellations
Entry Fees
There are 3 different entry fees for each event depending upon when you enter:
- An early bird entry fee – ending date 9:00am Friday 4 April 2025
- A base entry fee through to the Wednesday 12:00pm before each respective Race Day.
- A late fee from the 12:00pm Wednesday before each respective Race Day to the actual Race Day itself.
| EARLY BIRD ENTRY ENDS 9AM 4 APRIL | BASE ENTRY FEE | LATE ENTRY FEE (STARTS WEDNESDAY 12PM BEFORE RACE DAY) | |
| Long Course | $72 | $82 | $94 |
| Medium Course | $62 | $72 | $83 |
| Short Course | $54 | $59 | $74 |
| Friendly 4 Adult (Anglesea) | $26 | $31 | $37 |
| Friendly 4 Kids under 15yrs (Anglesea) | $13 | $14 | $16 |
Receive 10% Discount on your Race entry when you enter all 3 Races and become a ‘Gold Runner’.
NOTE: ONLINE ENTRY DOES NOT EVER CLOSE. All entries will go through the online entry system here in 2025, right up until race morning as we are going paperless! However save yourself a $10 late fee by entering online before the Wednesday morning prior to race day.
Single Race Entry Benefits
Runners entering one race at a time or up to 2 separate races within the series will receive:
- Entry to the race
- Fully marked, marshalled course with water points and other services
- Professional electronic timing and results
- Support from the Medical Team and other event crew should you need it on the day
- The opportunity to win random prizes at the presentations after the race
- Plus other sponsor freebies and giveaways to be confirmed.
- NEW – Optional Finisher Medals at each Race:
- We understand that many runners love the bling of a finisher medal to celebrate their accomplishment; but we also understand that some prefer to keep their race entry prices to a minimum and not pay for / receive a medal they don’t want. So this year we are giving you the option of buying a finisher medal only if you want one. Further details below. Select the ‘Race Finisher Medal’ during your online entry process.
Series Entrants: ‘Gold Runners’
Gold Runners are entrants who enter all 3 events in the Series by Race 1 (1st June 2025)
Gold Runners in 2025 will receive:
- 2 FREE Trail Running Series-branded GIFTS* – a trail running series branded 500ml soft flask AND head buff!
- *first 350 Gold Series Entrants only
- 10% off their race entry (you must enter the races in one transaction to receive discount)
- a special limited edition GOLD race plate
- all single race benefits as outlined ABOVE
NEW! Optional Race Plate postage cut-off
New for 2025 is the option to have your race plate posted to you rather than collect it from registration on race day morning.
You can purchase race plate postage for each race separately (or pay just one fee if you are a Gold Runner). Buy race plate postage in the entry system or on the merchandise store.
CUT OFF DATES FOR POSTAGE:
- RACE 1: Blackwood: 8am Monday 12 May 2025 (This includes Gold Runners)
- RACE 2: Anglesea: 8am Monday 16 June 2025
- RACE 3: Silvan: 8am Monday 14 July 2025
- Order Here >>
Number plate collection
Competitors can collect their number plate at the event from the Registration tent FREE of charge on race morning from 7:00am.
Friendly 4km
When and Where: 6 July – Friendly 4km – Anglesea. Details HERE
A parent / guardian will be required to attend Registration to complete the entry form for those under 18
Field limits
Field limits are imposed to preserve the experience for all trail runners. We suggest you enter online early to avoid disappointment (on the day entries are NOT guaranteed due to field limits).
Field limits for 2025 permit up to 500 runners in each race distance at each event.
Finisher medals – NEW!
In 2025 we are providing runners the opportunity to purchase a finisher medal before the race rather than including the cost of the medal in the entry fee for all runners. We have made this decision to keep entry fee costs down and to minimise the wastage of making and giving a medal to someone who does not want it.
Custom printed, made of timber with unique lanyard. Singular race medals are $9.95 each.
- medal must be pre-purchased before the event via the merchandise page or entry system
- medals will be available to collect after runners finish on the day of the event
- we will only present medals to runners who actually do the race, we will not sell them to someone who does not participate
- medals must be collected at the event
- one finisher medal per person – you cannot buy multiple medals
- Order Here >>
REFUND POLICY
Swapping race distance – single race entrants and series entrants (Gold runners)
Providing there are spaces available, a runner may transfer from a higher entry fee event (e.g. long course) to a lower entry fee event (e.g. short course) without paying an admin fee if they notify Rapid Ascent BEFORE 10:00AM ON THE FRIDAY 16 days prior to the race. If they notify Rapid Ascent less than 16 days before the event, then a $10 admin fee will be charged. The difference between the two entry fees will NOT BE REFUNDED
Providing there are spaces available, a runner may transfer from a lower entry fee event (e.g. short course) to a higher entry fee event (e.g. long course) for the cost of the increase in entry fee if they notify Rapid Ascent BEFORE 10:00AM ON THE FRIDAY 16 days prior to the race. If they notify Rapid Ascent less than 16 days before the event, then a $10 admin fee will be charged in addition to the increase in entry fee amount.
Series Entrants – Gold Runners – 2025
(Entered into all 3 races and wearing a GOLD race plate.)
A series race entry or race plate cannot be transferred to another competitor.
Withdrawal
If a Series Entrant (Gold Runner) voluntarily withdraws from The Trail Running Series due to injury, illness, etc. and notifies Rapid Ascent prior to 8:00am AEST Friday 16 May 2025 a Credit or Refund will be issued.
- Credit = Credit towards a subsequent Rapid Ascent event less an administration fee of 10% of the entry fee paid
- Refund = Receiving a cash refund of your entry fee less an administration fee of 25% of the entry fee paid
- Series Entrants who withdraw will not be eligible to collect the series bag if they withdraw from the event.
- No credit or refund will be issued if we are notified after Friday 16 May 2025. (Please note after the dates listed above Rapid Ascent has incurred the costs of the event.)
Pregnancy Policy
If a female entrant is forced to withdraw due to pregnancy, they have the following entry options:
- Credit: Receive a credit towards another Rapid Ascent event – less a 10% administration fee
- Refund: Receive a cash refund of the entry fee paid, less 10% administration fee
- Entry Deferral: A guaranteed entry into the same race at the same entry fee will be offered for the following year.
Transferring to another race within the series:
A series entrant may transfer their entry from one race in the series to another race in the series (without paying an administration fee) if they notify Rapid Ascent BEFORE 8:00AM ON THE FRIDAY 16 days prior to the race. If they notify Rapid Ascent less than 16 days before the event, then a $10 admin fee will be charged.
Single Race Entrants – 2025
Withdrawing from The Trail Running Series (Individual race entrants)
If an individual race entrant voluntarily withdraws from The Trail Running Series (due to injury, illness, etc.) and notifies Rapid Ascent BEFORE 8:00AM ON THE FRIDAY 16 days prior to the race they have the choice of receiving either a credit or refund:
- CREDIT = Credit towards a subsequent Rapid Ascent event less an administration fee of 10% of the entry fee paid
- REFUND = Receiving a cash refund of your entry fee less an administration fee of 25% of the entry fee paid
If an individual race entrant notifies Rapid Ascent after the 16 day deadline, then no refunds of credits will be issued (as all event expenses have been already incurred).
Transferring entry to another race within the series:
A single race entrant may transfer their entry from one race in the series to another race in the series (without paying an administration fee) if they notify Rapid Ascent BEFORE 8:00AM ON THE FRIDAY 16 days prior to the race. If they notify Rapid Ascent less than 16 days before the event, then a $10 admin fee will be charged.
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EVENT RESCHEDULING / CANCELLATIONS
If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:
- Rapid Ascent will endeavor to reschedule the event to another date with all entries transferring to the new date
- If the new event date is more than 16 days after the original date and you are unable to attend a competitor may withdraw from the event according to the refund policy above.
- If the new event date is within 16 days of the original date and you cannot attend, you can receive a race credit to any Rapid Ascent event less a 25% admin fee
Note:
- Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason
- Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event and will be posted to the official race notice board at the registration marquee.